California's rental landscape has undergone significant changes in 2025, introducing new regulations that impact how landlords handle rental applications. Understanding these updates is crucial for compliance and efficient tenant placement.
Key Updates in California's Rental Application Laws
The introduction of Assembly Bill 2493 (AB 2493) has redefined the rental application process:
➡️Application Processing Options: Landlords must choose between two methods:
First-Come, First-Served, First-Qualified: Applications are processed in the order received, and the first applicant meeting the criteria is approved.
OR
Follow Your Guidelines: Landlords can select any applicant but must follow their own guidelines and the Fair Housing Act closely. If more applications are processed, then landlords MUST refund the FULL APPLICATION FEE back to other applicants. The refunds must be issued within 7 days of notifying the selected tenant or 30 days of the application submitted, whichever comes first. With this, landlords will not be refunded for costs of running the additional credit reports.
📃Mandatory Credit Report Sharing: Applicants must receive a copy of their credit report within seven days of its acquisition.
💲Fee Regulations: Landlords must state the maximum amount they can charge for applications and provide a breakdown of where the applicant’s money is going. The applicants MUST RECEIVE A DETAILED RECEIPT.
Acceptable Methods for Receiving Rental Applications
Landlords can utilize various methods to collect rental applications:
1️⃣Online Application Platforms: Digital tools offer streamlined application processes, integrating background checks and credit reports.
2️⃣In-Person Submissions: Traditional paper applications can be collected during property showings or office visits, allowing for personal interaction.
3️⃣Email Applications: Accepting applications via email provides convenience for applicants and facilitates electronic record-keeping.
4️⃣Mail-In Applications: For applicants without internet access, accepting applications through postal mail ensures inclusivity.
Best Practices for Landlords 💼
To ensure compliance and efficiency:
✅Establish Clear WRITTEN Screening Criteria: Document and share rental requirements upfront to maintain transparency.
✅Maintain Consistent Processes: Apply screening criteria uniformly to all applicants to avoid discrimination claims.
✅Stay Informed: Regularly review updates to state and local rental laws to ensure ongoing compliance.
✅Utilize Technology: Implement software to automate and track application processes, ensuring timely communication and record-keeping.
Let Beyond Property Management Help You Stay Compliant ✅
Handling applications under these new laws can be time-consuming and legally risky. Beyond Property Management is your compliance partner—we handle the entire application and tenant screening process, ensuring:
Every step follows AB 2493.
You’re protected against legal liability.
You avoid application fee refund errors.
You lease your property fast to qualified tenants—without the hassle.
📞 Call us today or visit www.BeyondPropertyManagement.com to learn how we protect landlords while filling vacancies quickly.